CLUB PRIVACY POLICY 

Introduction 

Stroud & District Motor Club respects your privacy and we will only use your information in the way we describe in this policy notice. When using your information, we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering club membership, activities and competitions. 

Stroud & District Motor Club’s website partners are the data controllers for the purpose of GDPR and the Data Protection Act 2018. These partners being Wordpress for our website https://stroudanddistrictmotor... and MyCluchouse for our entry and membership system https://stroudmotorclub.myclub... Our club contact for privacy and data is Club Secretary, Kieran Yarwood, who can be contacted at kieranyarwood95@gmail.com. 

These website providers have their own Privacy Policies and Cookie Policies… 

Wordpress Privacy Policy: https://automattic.com/privacy... 

Wordpress Cookie Policy: https://automattic.com/cookies... 

MyClubhouse Cookie Policy: https://www.myclubhouse.co.uk/... 

MyClubhouse Privacy Policy: https://www.myclubhouse.co.uk/... 

Collecting your information 

We collect your information when you fill in membership application or renewal forms, and competition event entry / signing-on forms. You can give us your information using paper forms or online forms. The information you give us may include your contact details (name, address, telephone number, email address), personal information and identifiers (date of birth, membership number, competition licence number), and other information (vehicle details). When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information. 

If you are under 18 years old, we will also ask for information from your parent or guardian. 

Using your information 

We use your information when you first apply to become a member of Stroud & District Motor Club and then to administer and renew your club membership, and provide you with member benefits. We also use your information when you enter club events. For competitions, we will publish some of your information in the entry list and the results, which will be in the public domain. You information is used in these ways to fulfil our contract with you. 

We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is use for a legitimate interest. You should let the contact and next of kin know that you have given this information to us. 

We might use your information to send you messages by email which we believe may be of interest to you, but only if you have agreed that we can do this by giving us your clear consent – and you can Club Privacy Policy, March 2025 Page 1 of 2 Stroud & District Motor Club https://stroudanddistrictmotor... change your mind at any time just by letting us know by contacting us. We will not sell your information to another organisation. This applies to the News section of the website, where users can opt in or out of email updates from News posts. It also applies where event organisers may contact club members about upcoming events, unless you ask us not to do so. 

To support your lifetime relationship with motor sport and Stroud & District Motor Club we may keep your information indefinitely. Unless we are required to retain information by relevant legislation, we will, at your request, delete your personal data from our system. 

Sharing your information 

We may share you information with Motorsport UK as required by its General Regulations for governing motor sport, with other Motorsport UK Registered Clubs, with medical personnel, or any other person if we are required to comply with a legal obligation. We may also share your information with service providers, for example to print newsletters or entry lists. 

Our website 

When you use our club website or our MyClubhouse website we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies. We use this information to improve your web experience. Cookies help us to recognise you when you return to the website, and they may also help you to login securely to our web-based services, including on line entry and payment. For more detail about how we use cookies please see the links in the Introduction section of this policy. 

The club website might contain links to other websites such as online entry and payment sites, partners, and advertisers. If you follow links to other websites please review the privacy policy for each site; we are not responsible for information you share on those sites. 

Security for your information 

Your information is held securely by us. We have in place appropriate security measures and practices, to protect your information. Your information is not transferred outside the European Economic Area. Your rights 

• You may ask us not to process your information for marketing purposes. 

• You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies. 

• You may ask us to stop using your information, and to delete it, although we may maintain a skeleton set of your information. If you ask us to do this we will not be able to continue our contract with you. 

• You may make a complaint to the Information Commissioner (www.ico.org.uk).